Office operations are constantly changing thanks to evolving technology, as well as with the workforce. Things such as increased parental leave during the birth of a child have contributed to longer paid time off, and the greater scope for employees to work remotely. An increase in outsourcing to virtual assistants as well as automation of tasks means that new companies may not require as much office space as their predecessors. We will now look into 3 trends that are affecting the way offices are being managed.
Trend 1 – Automation of office tasks
Many small tasks are now automated, and for a relatively small investment they can save hundreds of hours of usually mundane tasks in the long run. Data nowadays is usually backed up automatically, be it onto in-house servers for large companies, or into the cloud for others. Automatically backing up data can give people complete access to their up-to-date files even if there is problem on their end. Automated receptions can provide a visitor management system which helps improve the flexibility and efficiency of the front office staff. Social network posts can also be scheduled for future release, which can really save time.
Trend 2 – Accommodating a mobile workforce
Working remotely these days is very common, thanks largely to modern infrastructure. Employees are able to just as reachable as if they were working in the office, and with the wide availability of high-speed internet aiding this, companies are more open to remote working, allowing them the freedom to manage their time and how they do the work. There is much collaborative software available such as Google Spreadsheets and Documents, which enable employees to contribute remotely, keeping the office flexible and lean.
Trend 3 – Computer Aided Facility Management (CAFM)
Computer Aided Facility Management (CAFM) software is used in order to help businesses use their office spaces more efficiently. Space allocation is improved which helps maximize the use of facilities, as well as improving maintenance and facilities planning. Booking room systems are used as a virtual planner whereby anyone using it can see which rooms are available to use for meetings and such. Meeting rooms schedulers are able to respond quickly to changes in meetings times, for example if a meeting finishes early, it automatically makes the room available on the system, increasing the use of space efficiency.
These are just 3 of the top emerging trends in office management. With such a dynamic workforce at the heart of it and rapidly evolving technology, these are bound to change and develop and consequently breed innovation. Following these trends for your office will enable much more efficient use of facilities and time at a relatively small cost, which will pay dividends in the future.